Options for translating an Excel document

Translate Excel

Are you looking for ways to translate an Excel file? We'll show you how to do it in this article! Excel is an essential tool for handling large amounts of company data. However, when we need to share information with friends or international customers, the language barrier could be an obstacle. Fortunately, there are several options for translating an Excel file and achieving more effective communication. From built-in functions to online tools and specialized software, this article explores the different options available to translate an Excel spreadsheet without losing valuable information. We often run into complications when translating an Excel file. Here, we will look at our options for translating this type of file. Read on to discover the ideal solution for your needs!  

Translate an Excel document automatically

One of the fastest and easiest options is the program's own translation function.To translate content, just follow these steps:

1. Select the text you want to translate.
2. On the "Review" tab, click on "Translate".

The following dialog box will pop up automatically, with a language selector where you will choose the target language. Once selected, you'll see the text instantly translated.

If you want to copy the translation straight into the corresponding Excel cell, you can do so by clicking "Insert".

This type of machine translation solution may be useful for giving us a basic idea of the content, however, it's important to bear in mind that it does not preserve the full meaning and, much less, the tone of the text.

3 online document translation tools

There is a vast array of online tools offering Excel document translation. These free tools generate an automatic translation of the document. Here are some examples:


This tool allows us to translate Excel document content, in addition to other document types, such as: .doc, .docx, .ppt, .pptx, .xls, .xlsx, .odt, .ods, .odp, .pdf, .srt, or .txt.

− Automatic translation.
− Up to 104 languages.
− Maintains the formatting tags
of the original document.
− There is no size limit for the translation of the document


Very similar to the previous option. In this tool there are fewer languages available, but it is compatible with a larger number of formats: .docx, .xml, .rtf, .odt, .ods, .odp, .html, .pptx, .xls, .txt, LaTeX (UTF-8) or LaTeX (ASCII).

Automatic translation.
− Up to 15 languages.
− Maintains the formatting tags
of the original document.
− There is no size limit for the translation of the document.


This solution is the most limiting both in the number of languages available for translation and the translation limit.

− Automatic translation.
− Up to 15 languages
− Does not maintain the formatting tags of the original document.
− Translation limit of 500 words.

Translate an Excel spreadsheet professionally without losing the format

If you're looking for a quality translation of Excel documents, the smartest option is to go for professional translation solutions, using tools that respect the formatting of the original document.

We recommend our AT Translation Services professional online translation service, a simple, intuitive solution for translating documents. How does it work? You just need to upload the document and select the source and target languages and you will have an estimate and a delivery date in a few seconds. Once the estimate has been approved, our team of professionals will assign it to a suitable translator, according to the subject and the language, and your document will be translated in the briefest time possible. What sets us apart?

  • Professional translation.
  • Up to 4,500 language combinations.
  • The translation will maintain the format of the original document.
  • Translation of any editable document.

At ATLS, we work with the best specialised translators to ensure we deliver the maximum quality in all our translations. We hold the International Standard ISO 17100:2015, awarded only to the best translation services.

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Written by ATLS

Translation and digital marketing agency
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